FY20 PVR Campus Announcement

Dear Grant Administrators and Divisional Contacts,

This is an informative message regarding the FY20 Payroll Verification Report (PVR) process for salary charged to sponsored awards. In order to maintain timeliness with our institutional certification of payroll on grant accounts, the timeline and process will remain consistent with last year.

At the end of June, URA will generate a preliminary run of PVRs – uploaded to Box. This preliminary run should be used as a tool to identify and process any allowable transfers that may be needed. All payroll transfers must be processed in the first two weeks of July in order to be reflected on the final PVR run in August.

URA will provide these final PVRs in August, after the July ledgers are available. It is anticipated that these will be available in Box for final certification the week of August 3rd. Final and certified/signed PVRs will be due September 25th, allowing seven weeks to obtain the required signatures.

In advance of the preliminary PVR run the week of June 29th, you may use the following Business Objects reports to confirm payroll allocations have been properly allocated. Payroll transfers should be processed at the time an error is identified.

Business Objects // Standard UCDW Reports à “Payroll Reports” Folder

1) Report Name: PAR-102-Pay History-For Empl ID or Name

Description: Provides payroll history for employee(s) specified by last name over a specified range of pay period end dates.

2) Report Name: PAR-201-Pay History-For FAS Acct

Description: For specified accounts, shows a summary by month of financial activity from FAS and employee compensation activity from PAR over a range of months. Can be run for one or more accounts, and for any range of months.

FY20 PVR Timeline is detailed below:

Deadline Date


Week of June 29

PRELIMINARY run of FY20 Payroll Verification Reports (PVRs) uploaded to Box as an extra review tool for departments

Month of July

PVR Information Session + Office Hours hosted by URA via ZOOM

July 13, 2020

Final day to submit payroll transfers to correct 7/1/19 – 6/30/20 salary distributions

Week of August 3

FINAL run of FY20 PVRs distributed to campus via Box

August 10 – September 25

Department Admins obtain certification/signature of PVRs with PIs

September 25, 2020

Signed PVRs due – uploaded to Box (along with Log)

Thank you,
Aaron House
Assistant Director, eRA & Analytics
(773) 834-1622