FY2018 Payroll Verification

Dear Grant Administrators and Division Contacts,

I am reaching out regarding the FY18 payroll verification process for salary charged to sponsored awards.  In order to facilitate increased timeliness with our institutional certification of payroll on grant accounts, the timeline for payroll verification is changing this year.  At the end of June 2018, URA will generate a preliminary run of payroll verification reports to be uploaded to Box.  This preliminary run should be used as a tool to identify and process any allowable transfers that may be needed.  URA requests that all transfers be processed in the month of July in order to be reflected on the final payroll verification report. 

URA will provide final payroll verification reports in August, after the July ledgers are available.  It is anticipated that these will be available in Box for final certification the week of August 6.  Final and certified payroll verification reports will be due September 21, allowing six weeks to obtain required signatures.

The FY18 timeline is detailed below.

Deadline Date


Week of June 25

Preliminary run of FY18 Payroll Verification Reports uploaded to Box as a review tool for departments

June 27 – 2pm
July 10 – 3pm
August 2 – 10am

Annual Payroll Verification Information Sessions hosted by URA in Drexel, room 144

July 16, 2018

Monthly Payroll Closing:  Final day to submit payroll transfers to correct 7/1/17 – 6/30/18 salary distributions

July 26, 2018

Bi-Weekly Payroll Closing:  Final day to submit payroll transfers to correct 7/1/17 – 6/30/18 salary distributions

Week of August 6

Annual Payroll Verification Reports distributed to campus via Box

August 13 through September 21

Department Administrators obtain certification of Annual Payroll Verification Report with PIs

September 24, 2018

Signed Annual Payroll Verification Reports due

I will be available at the Hot Topics training on Monday to briefly discuss the timeline and answer questions.  Additional information sessions will follow per the timeline above.

Thank you,

Jessica Lawrence
Executive Director of Sponsored Programs
University Research Administration