Pre-Award Resources
LOI Templates:
- When UChicago is a subrecipient, and if a Letter of Intent (LOI) template is needed, then please choose from one of the two LOI templates below, but not both: UC LOI Template_Letter or UC LOI Template_Form.
- When UChicago has a subrecipient (outgoing subaward) on a project, please use the following LOI template below if one is needed and if the subrecipient does not have an LOI template of their own: Subrecipient LOI Template_Form.
NIH LOI Template for Outgoing Foreign Subrecipients:
- When UChicago has a foreign subrecipient (outgoing foreign subaward) on an NIH proposal, please use the following LOI template below if one is needed: NIH Foreign Sub LOI Template_Form. Otherwise, please use the updated UChicago Subrecipient Commitment Form (at our Subaward page under Related Files).
NIH
- NIH Institutional Training Grant Letter
- Annotated NIH FORMS-F 5/25/20
- Annotated Multi-Project NIH FORMS-F 5/25/20
- PHS 398
NSF
- NSF PAPP Guide 20-1 Significant Changes
- Data Management Plan Template
- NSF Budget Justification Statement
Post-Award Resources
- Advance Account Request Form
- Milestone Invoicing Form
- Request for Late Cost Transfer Form
- Late Payroll Transfer Form
- Closing Memo
- Residual Fund Transfer Request
Outgoing Subawards
- Outgoing Subaward Request Form (PDF)
- Standard Subaward Contact Information Form (Word) (Use with non-federal, corporate, foreign and NIH-foreign subrecipient)
- Subrecipient Payment Authorization Form
- Subrecipient Commitment Form
- Milestone Subaward Document Examples
- Pass-Through Entity (PTE) Contacts (Attachment 3A)
- Subrecipient Contacts (Attachment 3B) (Univerisities will use attachement 3B or page 1)
- Subrecipient Contacts Highest Compensated Officers (Attachment 3B-2) (Page 2 or attachment 3B-2 is for smaller entities that need to report on their highest compensated officers)
Sponsored Consulting Agreements
- Sponsored Consulting Agreement Package (Word)
- Sponsored Consulting Agreement Invoice (PDF)
- IRS Form W-9, Request For Taxpayer Identification Number (PDF)
- IRS Form W-8BEN-I, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding (PDF)
- Independent Contractor Questionnaire (PDF)
- Debarred Vendor Form or Certificate of Compliance (PDF)