URA Sponsored Development Services is a team of dedicated Research Administrators who provide pre-award support for opt-in partners across campus at The University of Chicago. These services include support for proposal development, pre-proposals or Letters of Intent (LOIs), Just-In-Time (JIT) requests and assistance navigating sponsor policies and interpreting guidelines. This support is designed to handle pre-proposals, LOIs, proposals, JITs, pre-award compliance and administrative facets of Principal Investigators’ proposal and pre-award portfolios, so that faculty members may focus on the scientific, technical and academic content of their work.
Once an investigator decides to submit a proposal, URA will request to be notified as far in advance of the deadline as possible, so that we may begin to plan and coordinate pre-award support accordingly. We require that drafts of proposals be routed at least a week before the sponsor proposal deadline, so that we may ensure they receive institutional review, approval and endorsement in a timely fashion and prior to the sponsor deadline. Please see our due date calculator for help determining timelines here.
Once URA is notified of an investigator’s affiliation with a department or entity to which we provide pre-award sponsored development services, investigators will be assigned a designated Sponsored Development Manager to help them navigate the proposal preparation and development process as well as additional pre-award items that may arise prior to a project being awarded. For a detailed list of pre-award services and additional information, please visit our website here.
If you have any additional questions or concerns, please contact Anna Jackson, Director, Pre-Award and Sponsored Development Services, firstname.lastname@example.org.
Services We Provide
The assigned Sponsored Development Manager will serve as the faculty member’s point-of-contact for all pre-award questions and needs. This support includes:
|Pre-Proposal/Letter Preparation||Advise faculty member of pre-proposal or Letter of Intent requirements for submission. Assist in the pre-proposal or LOI process for sponsors that require pre-application submission prior to full proposal submission.|
|Current and Pending Support or Other Support Updates||Assist faculty member, as needed with updates to pending support as proposals are submitted to ensure that a current version of the C&P Support document is used for submissions, as required.|
|Just-In-Time (JIT) Preparation||
|Sponsor Communication||Reach out to sponsors on faculty’s behalf to address a variety of topics, including but not limited to, clarification of sponsor guidance, status of proposal submission, act as authorized organizational official and liaison between faculty and grants contacts at sponsoring agency.|
|Meetings/Communications||The dedicated Sponsored Development Manager will be available to meet with faculty or departmental staff, as needed, to review proposal and/or sponsor requirements for upcoming proposal submissions, to answer questions and to provide guidance on how agencies are structured and the agency contacts that faculty may reach out to directly. Email and phone communications will be answered within one business day, and if additional time is required, that will be communicated.|
Benefits of Sponsored Development Services
Faculty and departmental staff will work collaboratively with the Sponsored Development Manager throughout the pre-award process and should expect the following benefits from this collaboration:
- Faculty will be able to focus his/her time on the technical or academic aims of the project and rely on the URA Sponsored Development Manager for all administrative matters related to the pre-award process and proposal development
- URA Sponsored Development Services shares an office with other URA teams including Post-Award, Central Post-Award, Billing and Collections, Subawards, Contracts, Research Integrity and Account Create as well as other central offices (Procurement, Shared Services, Payroll and HR). This allows for broader collaboration amongst all parties involved in the pre-award process. As a result, faculty can expect quicker turnaround times and support staff with access to more resources and training
- URA Pre-Award Sponsored Development Managers are service-oriented, knowledgeable about pre-award, agency/sponsor, federal, non-federal and institutional requirements, and are experts in the relevant policies, procedures and systems to carry out the pre-award process with ease
For an estimate of cost to opt in to these Sponsored Development Services, please reach out to Anna Jackson, Director, at email@example.com