URA’s Quality Management (QM) team monitors sponsored award regulatory policies and practices across the University and works to ensure the University is compliant with all applicable regulations and policies. The team makes recommendations for the management of sponsored awards, assures appropriate and cost-effective management of institutional risk, provides audit support, and facilitates research compliance and process training. Additionally, the QM team houses the University's Export Control Office (ECO) and provides support in the areas of physical exports, deemed exports, license requests, and training.
Compliance, Policy, & Audit
|Sponsor Request Management - Assist in establishing positive relations with funding agencies by ensuring correct and consistant information is provided to sponsors. The QM team completes and manages the following request from sponsors:||
|Subrecipient Monitoring- In compliance with the subrecipient monitoring provisions of the Uniform Guidance, the QM teams completes the following reviews:||
|Quality Management Review||The QM team conducts reviews on sponsored award processes to mitigate institutional risk. Topics for review are identified from a variety of sources including regulation and statutory changes, OMB Compliance Supplement, OIG work plans and audit recommendations. Prioritization and selection is based on the immediate needs of research administration and institutional risk. The Quality Management Review process assists in ensuring the applicable regulations and laws are encapsulated in our research administration policies and procedures.|
|Single Audit||The QM team manages the Research and Development (R&D) Cluster of the Single Audit and works with university units to provide the required information. A Single Audit is an organization-wide financial statement and federal awards’ audit of a non-federal entity that expends $750,000 or more in federal funds in one year. It is intended to provide assurance to the Federal Government that a non-federal entity has adequate internal controls in place, and is generally in compliance with program requirements. Copies of past audits can be found here.|
Training & Communications
The Research Administration (RA) Process & Compliance Trainers collaborate with various members of URA and campus departments to identify gaps in training, prepare training documentation, facilitate training sessions, and develop a curriculum for sponsored award training at the University. The QM Training team also manages the biweekly URA Newsletter providing campus with upcoming training opportunities and the latest in research administration news.
Questions on Training & Communications, may be directed to:
- Emily Cheng, Director of Quality Management
- Allison Casimere, Senior RA Training Specialist
- Cherry Patterson, RA Training Specialist
The Export Controls Office (ECO) is responsible for helping the University community understand and comply with export control laws and regulations. The ECO will assist in navigating export control issues as they arise, determine when the regulations are applicable, and provide assistance in applying for export licenses as necessary. The ECO oversees both physical and deemed exports, and provides training to the University community on export control laws and regulations.
Questions on Export Controls, may be directed to:
- Central Email for ECO team: firstname.lastname@example.org
- Julie DeVoe, Export Control Compliance Manager
- Emily Cheng, Director, Quality Management
Additional information on Export Controls and guidance can be found here.
Research Administration Trainee Program
The Quality Management team includes three Research Administration (RA) Trainees. RA Trainees provide support to various teams within URA and have broad exposure to all tasks related to research administration. The goal of the RA Trainee program is to prepare employees for careers within research administration, both inside the central office and within departments.
Questions on the Research Administration Trainee Program, should be directed to Emily Cheng, Director of Quality Management.