Billing and Collections

URA is responsible for invoicing awarding agencies for award payments. Exceptions include nonfederal clinical trial contracts and some awards that require detailed information that is not available in URA.

The terms and conditions of an award contain the requirements for invoicing and how frequently this should be done. Typically invoices are sent out on a monthly basis. Invoices are prepared from expenditure ledgers at month end. URA also performs the collection function and follows up with agencies for payment of invoices.

Departments should be contacting URA if they are not receiving copies of invoices that are sent out, if they are contacted by an agency about a billing problem, or if an invoice needs to go out immediately.

See the table to the right for invoicing responsibility, methods, and cadence. Click image to enlarge or the related link to print.