When submitting a proposal for full review and final endorsement by URA, we highly encourage you to submit the proposal for review in final form as many days in advance of the deadline as possible. Proposals routed to URA for review three full business days* or more in advance of the submission deadline**, excluding the deadline day, will receive a full review. Proposals submitted for review less than three full business days before the deadline may receive a contingent review.
Please consider the complexity of your proposal when submitting it to URA. Complex projects (i.e. Program Projects, Cooperative Agreements, projects with multiple subrecipients and/or foreign components, federal contracts, etc.) and proposals submitted for review during high volume periods may not receive a full review if time does not permit and may necessitate a contingent review.
For your reference, we have included the following list of standard proposal items that are needed for URA review and endorsement at proposal review stage, regardless of review type. Please note that this list is not exhaustive and is meant to capture standard sponsor and institutional requirements for a full review.
A full review includes, but is not limited to review of the:
Funding Opportunity Announcement (FOA), Solicitation, Guidelines (for relevant info):
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Correspondence with Direct Sponsor/Prime Sponsor, if applicable
The complete proposal application, including, but not limited to:
Scope of Work (SOW), which may include: Specific Aims, Project Summary/Abstract, Research Strategy, Project Description, etc.
Budget:
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Appropriate IDC and Fringe Benefit Rates
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Exclusions
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Cost limitations per FOA
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Inclusion of PI Effort per Institutional Requirements, if Research Project
Budget Justification, if applicable:
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Required for incoming subaward proposals
Any required proposal documents, such as:
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List of key persons
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Biosketches
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Current and Pending Support
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Any Other Required Documents**
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Conflict of Interest (COI) Requirements
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Oversight Compliance
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Export Controls
**This includes ALL items requiring institutional endorsement. Please indicate in Additional Proposal Information Box #12 and in the upload description on the Attachments tab (Documents for URA Review) which documents require endorsement.
Relevant Waivers and Approvals, such as:
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PI Status Approval
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Cross-Departmental Request/Approval
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Cost Share Request/Approval
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Indirect Cost Waiver or Variance Request/Approval
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Limited Opportunity Approval
Outgoing Subaward Documentation, including:
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Letter of Intent/LOI or Subrecipient Commitment Form
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SOW
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Budget
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Budget Justification
Assurances and Certifications, as required by FOA
AURA FP Information
Possible Errors/Warnings that may prevent submission
While this is not an exhaustive list of documents, it should serve as a comprehensive guide. Proposals submitted in sufficient time for a full review will receive a thorough review of the items listed on the checklist. Documents beyond the ones listed on the checklist may be reviewed at the URA Manager’s discretion and in consideration of workload. Any missing required documents will be noted for the unit or requested for review prior to endorsement. Required documents are those listed in the solicitation as part of the application.
Once a review is completed, it is required that the unit make us aware of any significant changes to the Scope of Work, Research Plan or Narrative and to any compliance oversight. Significant changes will typically have an impact on the proposal budget or alter protocols and will require additional review prior to endorsement.
*It is the responsibility of the unit/PI(s) to ensure all sponsor requirements are met for final submission, including any items not provided for review at the time of routing.
Any PDF documents uploaded to the FP, Subaward component, SF424 application package, Attachments tab, etc. should be flattened and not generated as “portfolios”.